Notice is given for the Club’s Annual General Meeting to be held Friday 8 May 2026 in the clubrooms commencing at 6.30pm

AGENDA

• Opening, recording of attendance and apologies
• President’s address and welcome
• Confirmation of the previous Annual General Meeting minutes held on Friday, 9 May 2025 –
• Click on this link to see a copy of the Minutes – https://westsbaseball.com.au/wp-content/uploads/2026/04/2025-05-09-Minutes-AGM-Wests.pdf
• President’s report
• To receive and consider the 2024/5 Financial Report and unaudited 2025/2026 Profit & Loss and Balance sheet reports
• Note – 2025/2026 Treasurers Report will be forwarded to all Members once completed and audited – around August 2026
• Committee election for the positions of
  • President
  • Vice President – Club Operations  
  • Vice President – Baseball
  • Treasurer  
  • Secretary  
  • Registrar
  • Ordinary member (minimum 1)    
• All Committee positions will be vacated and the above Committee positions will be elected
• Click this link to view Committee position descriptions and to download Committee position application form – https://westsbaseball.com.au/resources/
• Vote of thanks to outgoing Executive & Committee
• Appoint an auditor or an accountant for the present financial year – current Accountant is Future Growth Tax and Accounting – Seventeen Mile Rocks QLD 4073 – Contact – Mr Chris Smith
• Notice/s of Motion
• General Business
  • Member survey
  • Wests Baseball Academy 2026
  • Social functions – Trivia Night
  • Import players
  • Social media
  • Come and Try days & pre-season training
  • Life Members and Past players day – November 2026
  • General business without notice

Subject to the Act, the following business must be conducted at each annual general meeting of the association:
a. presentation of a written report of the association’s operations throughout the year;
b. receiving and adopting the association’s financial statement, and audit report, for the last reportable financial year;
c. electing management committee members;
d. appointing an auditor or an accountant for the present financial year;
e. in accordance with clause 7.6, disclosure of the nature and extent of material personal interests of management committee members, if applicable;
f. presentation of the details of any remuneration paid or other benefits given for the financial year to management committee members and any of their relatives; and to senior employees of the association and any of their relatives, as prescribed by the Act.

Dates: 23rd – 26th April 2026 (Games commence 12pm ANZAC Day)
Location: Surfers Paradise Baseball Club
Ages: 35+ (Female 25+)

Team Registrations

Team Registrations are now open for the 2026 Queensland Masters tournament through the below link. Until budget finalisation is complete, there is no associated fee with the use of the below form.

Player registrations will open upon confirmation of the event budget. Team contacts will be notified once this occurs.

Team details

GameChanger

click on this link for further information – https://www.baseballqueensland.com.au/calendar/queensland-masters-2026/

Gold Coast parking information

Click on this link for Gold Coast parking information – https://www.goldcoast.qld.gov.au/files/sharedassets/public/v/4/pdfs/brochures-amp-factsheets/guide-to-safe-legal-parking.pdf

Please see below a summary of the Grand Final game results :-

• Grand Final – Masters Div 1 South
  • Redlands Rays 14
  • Defeated
  • Wests Bulldogs 4

• Grand Final – South Division
• DIVISION PREMIERS – Little League Minors Player Pitch 46′ South
  • Western Bulldogs 9
  • FINAL
  • Carina Red 1

• North/South Grand Final
• Little League Minors Player Pitch 46′ South
  • Western Bulldogs 0
  • lost to
  • All Stars 6

• PREMIERS – Little League Majors Bandits
  • Wests Bulldogs 3
  • defeated
  • Redcliffe Padres Red 2

• Senior League 80 Bandits
  • Redcliffe Padres Grey 6
  • defeated
  • Wests Bulldogs Red 5

• PREMIERS – Seniors Division 5
  • Carina Redsox 5
  • lost to
  • Wests Bulldogs 9

• FROM – RYAN SEARLE

I am running an Elite Holiday Skills Camp at Wests on Thursday 10 April and was hoping the club might be able to help share it with players and families through TeamApp or the club’s social channels.

The camp is designed for players aged 8 to 14 and will focus on hitting, fielding, throwing, baserunning, and game based competitions. It is a full day camp running from 9:00 AM to 3:00 PM and is a great opportunity for players to get some extra development just before State Titles.

Registration links are below.

Wests Camp
https://www.revolutionise.com.au/elitebaseball/events/346239

Full 3 Camp Series (Pine Rivers, Wests, Coomera)
https://www.revolutionise.com.au/elitebaseball/events/346243

I would really appreciate any help sharing this with the Wests community.

Thanks again for your support and please let me know if you need anything further from me.

Kind Regards

Ryan Searle – Founder 

The Club has commenced the journey to get game quality LED field lights installed at our top field.

You no doubt have see survey pegs and multi-colour lines marked around the baseball fields.

This work is the preliminary work required for the Club trying to get game quality field lights installed at Wests.

We have partnered with a number of Companies including 

• Jasstech – lighting suppliers
• Momentum Consulting Group PTY Ltd. – is a trusted Queensland-based advisory consultancy known for unlocking potential and delivering results and will assist the Club in sourcing funds for this project
• Brisbane City Council 

We are looking to install 6 new light poles with LED lighting to Club level game quality at 500 lux intensity for the infield and 300 lux for the outfield.

This project will take some time – maybe even 1 – 3 years so please be patient as sources of funds are not easy with the project costs being upwards of $700,000 – the Club will need to contribute a significant level of funding up to $100,000 so we will be asking you to assist in an increased number of fund raising events over this time period.

IMPORTANT NOTE – Please do not interfere or move any of the survey pegs. IT IS ILLEGAL TO REMOVE SURVEY PEGS

Any questions – please let us know by email.

• If you know of any organisations that may be in a position to provide any funds for this project; please also let us know.

Due to our Association with Good Sports and due to pressure being applied by various levels of Government/Council – our Club needs to become a non-smoking/vaping Club from 1 January 2026 with a sole designated smoking area to be nominated and clearly signed.

Non smoking signs will be placed around the Club in the near future.

We encourage all members to work with this new policy. We also encourage all new members to bring this policy to the attention of any person you see smoking or vaping around the club environs.

Any person disregarding this policy will be asked to desist in the first instance. If they refuse then they will be asked to leave the park. 

This is already legislated for with regard to junior sport – please see below

• Organised under-18 sporting and recreational events

Smoking is banned at and within 10 metres of activity, viewing and playing areas at:

• organised children’s activities while activity is being provided.
• organised under-18 sporting events during training or practice sessions, and at any intervals or breaks in play.

For children’s sporting events the ban includes the sporting ground or playing area, the viewing area for a water sport, public seating at the grounds and any other area reserved for use by the competitors and the officials. This also includes a 10-metre non-smoking buffer zone from all of these locations, but this does not extend into residential or business premises that share a boundary with these areas.

An organised under-18 sporting event is one that is arranged in advance, is conducted by a professional or amateur sporting body or education institution according to established rules and is intended for or predominately participated in by people under 18.

For organised children’s recreational activity or the ban includes the part of a park or similar area of land being used being used for the activity. This also includes a 10-metre non-smoking buffer zone from the activity area, but this does not extend into residential or business premises that share a boundary with the area.

An organised children’s recreational activity is one that is conducted by an association or club, organised for the participation of children and organised in advance. Examples include supervised outdoor activity or instruction from Scout or Girl Guide clubs, dance or exercise clubs, adventure or nature play associations. Organised children’s recreational activities do not include excursions or attendance at public events or street parades.

Further advice will be provided advising the one and only designated smoking area.

Click on this link to read the Club policy on a smoking and vape free Club

https://westsbaseball.com.au/wp-content/uploads/2026/01/Wests-policy-completely-smokefree.pdf

To all Buddy League and Teeball participants and families – our Buddy League and Teeball sessions have now concluded for the 2025/2026 summer baseball season.

The Committee would like to sincerely thank all involved for making these programs so much fun and providing so much enjoyment for all of the children.

Particular thanks to Akane Hatai for her wonderful implementation and management of our Buddy League program and to Hazel and Tara for running our program.

The same for Daryl Raven who managed and coached our Teeball players

We hope you will all be back next season for another enjoyable season of Buddy League; Teeball or maybe even Rookieball.